REGULATIONS AND FACILITIES FOR ALL EXHIBITORS

ACCOMMODATION
Details of local B&B are available from the Show Manager and must be booked by exhibitors themselves.

ADVERTISING
All exhibitors will be listed on the Show Catalogue free of charge. To advertise in the catalogue contact the Flower Show Office on 01292 618395. Advertising facilities relating to the official ‘Ayr Flower Show’ website can be discussed with blackcase.com on 01292 270121.

AWARDS
Monetary awards will be presented as follows:

Large Gold Medal	£350
Gold Medal	£250
Silver-Gilt Medal	£150
Silver Medal	£100
Bronze Medal	£50

CARAVANS
A designated area for caravans will be provided adjacent to the Showground for the build-up and duration of the Show. Booking Forms will be available from the Trade Stand Manager. Must be returned by Friday 28th July.

CATALOGUES
All Floral Exhibitors should make current catalogues and price lists available and may be asked to submit a sample copy to the Show Manager prior to the Show. An exhibitor may display a tasteful notice advertising the price of the catalogue.

CATERING
Mobile units will be on site from Wednesday 9th August for the build-up period. Catering services will be provided only by firms and individuals appointed by the Show Manager.

DEFINITIONS AND INTERPRETATIONS
The Committee of ‘Ayr Flower Show’ reserves the right to refuse any application for space, and preference will generally be given to those who have staged high quality exhibits at Scottish Shows in the past. The allocation of space, area, position or other detail shall be at the Committee’s discretion and no part of an exhibit or stand shall extend beyond the allocated space.

Application for space by the exhibitor and/or the acceptance of space offered shall mean that the exhibitor agrees to observe and conform to the rules and regulations of the Show as outlined in this schedule.

DOGS
Dogs are not permitted on the Showground at any time with the exception of guide dogs.

DRAPING
The Show Organisers are unable to supply draping material for either the staging or the sales tables. Exhibitors must provide their own material.

DUST
Dry peat, cement and any other material likely to cause dust must not be brought into the Marquees after mid-day on the Wednesday before the Show. Dust-causing operations such as stone cutting, etc. must not be carried out inside these structures during this time period.

EXHIBITOR RESPONSIBILITIES
All exhibitors and stand holders as well as all persons admitted into the exhibition area shall be subject to the Show regulations and shall obey the orders of the Stewards and Security Staff. Exhibitors shall be answerable for the conduct of their assistants or representatives.

FIRST AID
During build-up and breakdown, a single First Aid post will operate within the Showground. This is identified on the map (Click to View). When the First Aid post is closed contact should be made with the Security Office or the Organiser’s Office.

JUDGING
Judging of Floral Exhibits and Show Gardens will commence at 5:00pm on Thursday 5th August by which time all exhibitors must have completed their exhibits and vacated the marquees. The judges decision shall be final. Any communication with the judges must be made via the Show Manager by 12 noon Friday 11th August. All other stand holders must respectfully vacate the relevant buildings and marquees during judging.

INSURANCE
Exhibitors must comply with the insurance requirements of the organisers.

MARQUEES
Sundries Exhibitors may not use their own tentage without prior permission from the Trade Stand Manager. Permission will only be granted to fire-proofed materials that comply with British Standards (BS5438 or BS3120).

NAME BOARDS/LABELS

1. Name Boards. Boards, bearing the name and address of the Exhibitor must be placed on the exhibits. They should not exceed 400mm x 250mm.
2. Sell-off Notices. Cards up to 250mm x 150mm are permitted to be displayed on the last day of the Show only.
3. Plant Labels. All Exhibit plants must be labelled. Label sizes should not exceed 100mm x 50mm with the ideal colour of the background black, with white lettering.

NOISE
Exhibitors must not create an unacceptable level of noise from their stand. Any exhibitor in breach of this rule will be invited to reduce the level of noise, and their failure to do so will result in the stand being closed down.

OPENING AND STAFFING OF STANDS
All stands must be open and staffed continuously during the following hours:

Sell off of plants and flowers in the floral marquee commences at 4:00pm on Sunday.

PLANT STORAGE
Facilities for plant storage will be provided. Exhibitors will be notified of the designated plant storage areas within the show site. Plants in the storage area are the responsibility of the exhibitor. Plants, trolleys, plant trays, etc, found outside the designated areas will be removed. These storage areas will usually be shared with a number of exhibitors, and exhibitors found to have taken an excessive amount of space will be asked to remove some of their plants. Selling may not take place from the storage areas.

PLANT VILLAGE
Sites in the plant village will only be allocated to exhibitors who put on a display in the floral marquee.

SALE OF PLANTS
Sale of plants will only be allowed from tables in the floral marquee or in the plant village.

During the opening days of the Show, plants may only be sold and removed from the sales areas. No plant material may be removed from the displays themselves but display plants may be reserved for collection during their ‘sell-off’ from 4:00pm on Sunday 12th August.

Floral Exhibitors who have been allocated Sales Tables will have them located in positions decided by the Trade Stand Manager. Exhibitors are not allowed under any circumstances to sell or store sales plants in public view on any surface other than on the allocated sales tables or to use additional tables or structures other than those allocated to them, unless by agreement with the Trade Show Manager.

SECURITY
A 24 hour security presence will be maintained at the show from 7:00am Tuesday 1st August until 9:00am Tuesday 8th August. Exhibitors are advised to take appropriate precautions for the security of their stands and monetary takings at all times. Stewards will monitor all areas of the Showground during the hours of the Show and are the first point of contact in reporting any matter requiring investigating or action.

Exhibitors are solely responsible for the safety of their goods before, during and after the Show.

SERVICES

Water Facilities. Standpipes will be provided at various points throughout the Exhibition area.

Electrical Supply. If you require electrical supply contact the Trade Stand Manager.

Plumbing. An official plumber will be nominated by the Show Manager.

Refuse Disposal/Collection. Exhibitors or their contractors are themselves responsible for the removal from the Exhibition Area of any refuse, grass cuttings or other materials resulting from the construction of stands or preparation of sites. Grass cuttings etc. must be placed in disposable sacks which may be obtained from the Organisers Office. Skips for rubbish and cages for cardboards will be located on the Showground.

On the days of the Show the Organisers will be responsible for maintaining the cleanliness of the public areas between stands, but exhibitors are responsible for the maintenance of tidy and hygienic conditions in the immediate area of their stands and for the removal of any waste materials. A collection of refuse will be made early each morning, and exhibitors wishing to avail themselves of this service must place the sacks where directed.